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Privacy notice

Data protection information / data protection declaration

1. Responsible body under data protection laws:


University of Stuttgart
Keplerstrasse 7
70174 Stuttgart
Germany
Telephone: +49 711 685-0
Email: poststelle@uni-stuttgart.de

2. Data protection officer:

University of Stuttgart
Data protection officer
Breitscheidstr. 2
70174 Stuttgart
Tel: +49 711 685-83687
Fax: +49 711 685-83688
Email: datenschutz@uni-stuttgart.de


3. Unless otherwise stated on the respective websites, personal data are gathered as follows:


3.1. Provision of the website and creation of log files

3.1.1 Description and categories of data

Should you access this or other websites, you transfer data to our web server via your browser. The following data are temporarily recorded in a log file whilst a connection is established:

IP address of the accessing computer
Date and time of the access
Name, URL and transferred data quantity of the accessed file
Access status (requested file transferred, not found etc.)
Browser type and operating system (if transferred by the requesting web browser)
Website from which the access took place (if transferred by the requesting web browser)

The processing of the data in this log file takes place as follows:

The log entries are continually automatically evaluated in order to recognize attacks against the web server and in order to be able to respond accordingly.
In individual cases, i.e. in case of reported disruptions, errors and security breaches, a manual analysis takes place.

In addition, when accessing websites, the date and time stamp, IP address + port (source), IP address + port (target) and the package size are recorded in the active network components of the University of Stuttgart.

3.1.2 Purpose

The temporary storage of the IP address by the system is necessary in order to deliver the website to the computer of the user. For this purpose, the IP address of the user must remain saved for the duration of the session.

Saving in a log file takes place in order to ensure the functional capability of the website. In addition, the data enables us to optimize the website and to ensure the security of our IT systems. IP addresses contained in the log entries are not combined with other data inventories, unless there are concrete indicators of a disruption to the correct operation.

The recording of active network components also enables us to ensure the security of the IT systems.

These purposes also represent our legitimate interest in the data processing in accordance with Article 6 Paragraph 1 Letter f) GDPR.

3.1.3 Legal basis

The legal basis for the temporary storage of the data and log files is Article 6 Paragraph 1 Letter f) GDPR.

3.1.4 Recipients

Should criminal investigations be initiated due to attacks against our IT systems, the data named under 3.1.1 and log files can be passed on to state investigative bodies (for example the police, criminal prosecution authorities).

The same applies if relevant authorities and/or courts make inquiries of the University and we are obliged to respond to these.

3.1.5 Storage duration

The data will be deleted once it is no longer necessary for the purpose for which it was gathered. In case of the recording of data for provision of the website, this is the case when the respective session has come to an end.

The storage of the data in log files is anonymized after seven days. This takes place by means of shortening the IP addresses.

3.1.6 Consequences of non-provision, right of objection and correction

The recording of data for provision of the website and the storage of data in log files is absolutely necessary in order to operate the website. Users who do not wish for their data to be processed as described can contact the University via alternative channels (by telephone, in written form, in person) in order to receive corresponding information or carry out actions.

3.2. Use of Matomo (previously PIWIK)

3.2.1. Description and categories of data

We use the open source software tool Matomo (previously PIWIK) on our website. The software sets two cookies per visit to the web on the computer of the users:

One cookie to recognize users. The saved content of the cookie does not enable the person of the user to be traced (example: "36f024c36c193b2f.1525433399.1.1525433726.1525433399.")
A session cookie which merely has * as its content.

Should individual pages of our website be accessed, the following data will be saved:

Two bytes of the IP address of the accessing system of the user (the software is set up in such a way that the IP addresses are not saved in full, rather 2 bytes of the IP address are masked, for example: 168.xxx.xxx In this way it is no longer possible to assign the shortened IP address to the accessing computer).
The accessing website
The website from which the user accessed the website (referrer)
The subpages which were accessed from the website which was visited
The duration of the stay on the website
The frequency of the accessing of the website

Thereby the software only runs on the servers of our website. User data are only saved there. The data is not passed on to any third parties.

Personal data is only processed temporarily for as long as the full IP address is processed for saving in the storage memory.

3.2.2. Purpose

The processing of the personal data of users enables us to analyze the surfing behavior of our users. By evaluating the gathered data, we are in the position of being able to compile information relating to the use of the individual components of our website. This helps us continually improve our website and its user friendliness. These purposes also represent our legitimate interest in the processing of the data in accordance with Article 6 Paragraph 1 Letter f) GDPR. By means of the anonymization of the IP address, the interest of the users in the protection of their personal data is sufficiently safeguarded.

3.2.3. Legal basis

The legal basis for the temporary processing of the personal data until the shortened IP address is saved is Article 6 Paragraph 1 Letter f) GDPR.

3.2.4. Recipients

None.

3.2.5. Storage duration

The cookie which recognizes users once again is valid for 13 months. The content does not enable the person of the user to be traced.

The session cookie is valid for 30 minutes.

As the IP address is already saved in shortened form, it no longer allows any connection to be made to the person of the user.



3.2.6. Consequences of non-provision, right of objection and correction

Cookies are saved on the computer of the user and transferred from this to our site. Therefore, you as the user also have full control over the use of cookies. By altering the settings in your web browser, you can deactivate or restrict the transfer of cookies. Cookies which have already been saved can be deleted at any time. This can also take place automatically. Should cookies be deactivated for our website, it may be the case that not all of the functions of the website can be used in full.



Our website observes the Do-Not-Track setting in your browser.

4. Your rights

You have the right to receive information from the university concerning the data saved in relation to your person and/or to have incorrectly saved data corrected.
In addition, you have the right to deletion or to have the processing restricted or to object to the processing.

For this purpose, please contact the data protection officer of the University of Stuttgart:
datenschutz@uni-stuttgart.de

You have the right to complain to the supervisory authority, should you be of the opinion that the processing of the personal data relating to you breaches legal regulations.

The competent supervisory authority is the State Data Protection and Freedom of Information Officer of Baden-Wuerttemberg - Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Wuerttemberg.